Training record

The training record is your apprentice's or trainee's learning diary which documents their progress and achievement of competencies outlined in the training plan.

It provides an opportunity for all parties to gauge how the apprentice or trainee is progressing.

The training record:

• must be kept in the form decided by the supervising registered training organisation (SRTO)
• corresponds to the competencies (skills, knowledge) in the training plan.

Employer's responsibilities

You are responsible for checking the training record at least every 3 months and signing off on the skills your apprentice or trainee has become competent in since it was last updated.

Apprentice's or trainee's responsibilities

Your apprentice or trainee is responsible for:

• looking after their training record
• regularly updating it with completed training details
• signing off completion of workplace tasks when they believe they can competently perform them
• taking it with them when switching to a new employer.

SRTO's responsibilities

The SRTO is responsible for:

• providing the training record to the apprentice or trainee within 14 days of the training plan being signed
• reviewing and updating the training record at least every 3 months
• signing off competencies when they believe your apprentice or trainee can demonstrate these skills on and off the job
• immediately resolving any issues that may be hindering progress.

Inspecting the training record

We regularly check training records to make sure:

• that they are up to date
• that your apprentice or trainee is being properly trained.

Key dates relating to the training record