Department-specific On-time Payment Policy exemptions
The following department-specific exemptions from the On-time Payment Policy have been provided to date.
Department of Treaty, Aboriginal and Torres Strait Islander Partnerships, Communities and the Arts
| Exemptions | Reason for exemption |
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| Arrangements where there is agreement with vendors for bulk payments (for example, on a monthly basis)
| Local arrangements between suppliers and the department where suppliers issue invoices for goods and services during a month but forward for payment at end of month trading.
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Department of Agriculture and Fisheries
| Exemptions | Reason for exemption |
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Payments from Research Development Corporations
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Terms and conditions of payments are established and administered via individual contractual arrangements.
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Payments related to National TSEs Surveillance Program
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Terms and conditions of payment are established and administered via individual criteria.
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Department of Child Safety, Seniors and Disability Services
| Exemptions | Reason for exemption |
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Arrangements where there is agreement with vendors for bulk payments (for example, on a monthly basis)
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Local arrangements between suppliers and the department where suppliers issue invoices for goods and services during a month but forward for payment at end of month trading.
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Arrangements where there is agreement with vendors for bulk payments (for example, on a monthly basis)
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Local arrangements between suppliers and the department where suppliers issue invoices for goods and services during a month but forward for payment at end of month trading. Where the payment of the bulk account is reliant on the supporting information being provided by the supplier in a timely manner.
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Backdated invoices (goods or services, delivered or completed in the past with the date of completion of supply or delivery greater than 30 days)
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Invoices must be provided in time to be paid on time.
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Grant and Service Procurement Agreement payments, contracts, donations, sponsorships
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Terms and conditions of payments are established and administered via individual Grant or Service Procurement agreements, or other contractual Agreements. These terms and conditions allow for payments to be made when milestones have been achieved in line with the requirements of the agreement, when
acquittals submitted have been reviewed and accepted, and other agreement or contractual conditions (e.g. supply, costings, delivery, retentions, completeness of works performed etc.) have been met.
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Invoices paid using a government corporate credit card
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Invoice details are not recorded within a distinct data field in the Corporate Card system, thereby limiting the extraction of data for review purposes.
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Department of Education
The Department of Education (DoE) has exemptions that apply to particular entities (e.g. universities) and certain payment transactions.
Read the full list of DoE exemptions to the On-time Payment Policy.
Department of Housing, Local Government, Planning and Public Works (DHLGPPW)
| Exemptions | Reason for exemption |
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Subsidy payments
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Subsidy and incentive payments are made on the basis of agreements which contain specific terms and conditions. In addition, funding agreements also reference service delivery and program specific obligations that the department must be satisfied have been met before payment can be made.
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Payments made under the following Acts and arrangements to the extent that they apply to the procurement of government building construction and maintenance projects and programs:
- Building Industry Fairness (Security of Payment) Act 2017 (BIF Act), Queensland's security of payment legislation for the building and construction industry
- Queensland Building and Construction Commission Act 1991 (QBCC Act)
- The State's whole-of-Government standard form contracts issued under the Building Policy Framework
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The stated Acts and contracts to the extent that they apply to procurement of government building construction and maintenance projects and programs, should take precedence over the On-time Payment Policy with respect to government building construction and maintenance procurement. Specifically:
- progress payments for the carrying out of construction work, or the supply of related goods and services, are governed by the BIF Act, which establishes a procedure for making payment claims, responding to payment claims, the adjudication of disputed amounts and the recovery of amounts claimed.
- the BIF Act also allows subcontractors to secure a charge on money payable to the contractor by the principal. The principal, in consultation with DHLGPPW Contract Services, may be required to retain money the subject of charge, which may affect payment timeframes to the contractor.
- the QBCC Act regulates some matters in relation to building contracts, including mandatory and prohibited conditions, retention amounts, and void payment provisions.
- the State's whole-of-Government standard form contracts mandate payment terms.
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Arrangements where there is agreement with vendors for bulk payments (for example, on a monthly basis)
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Local arrangements between suppliers and the department where suppliers issue invoices for goods and services during a month but forward for payment at end of month trading. Where the payment of the bulk is reliant on the supporting information being provided by the supplier in a timely manner.
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Department of Housing
| Exemptions | Reason for exemption |
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Arrangements where there is agreement with vendors for bulk payments (for example, on a monthly basis)
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Local arrangements between suppliers and the department where suppliers issue invoices for goods and services during a month but forward for payment at end of month trading.
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Department of Justice and Attorney-General (DJAG)
| Exemptions | Reason for exemption |
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Coronial payments
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Coronial investigations and associated costs are often dated from time of death, rather than the date the invoice is raised.
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Invoices paid using a government corporate credit card
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Invoice details are not recorded within a distinct data field in the Corporate Card system, thereby limiting the extraction of data for review purposes.
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Payments through upload of bulk accounts
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Local arrangements between suppliers and the department where suppliers issue invoices for goods and services during a month but forward for payment at end of month trading.
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Recipient-created tax invoices
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The invoice date for these invoices is often determined by the agency at the time of payment.
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Department of Resources
| Exemptions | Reason for exemption |
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Arrangements where there is agreement with vendors for bulk payments (for example, on a monthly basis)
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Local arrangements between suppliers and the department where suppliers issue invoices for goods and services during a month but forward for payment at end of month trading. Where the payment of the bulk is reliant on the supporting information being provided by the supplier in a timely manner.
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Department of State Development, Infrastructure, Local Government and Planning
| Exemptions | Reason for exemption |
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Land compensation payments
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Claims are governed by legal processes, beyond 30 days.
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Grant and Contractual Agreements
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Terms and conditions of payments are established and administered via individual Grant or contractual Agreements. These terms and conditions allow for payments to be made when milestones have been achieved in line with the requirements including acquittals submitted to be reviewed and accepted. The
department must be satisfied that all obligations have been met before payment can be made.
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Department of Transport and Main Roads
| Exemptions | Reason for exemption |
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Contractual disputes (supply, costings, delivery, retentions, completeness of works performed etc.)
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Invoices presented after dispute resolution must have a current date.
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Backdated invoices (goods or services, delivered or completed in the past with the date of completion of supply or delivery greater than 30 days)
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Invoices must be provided in time to be paid on time.
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Queensland Health
Queensland Health has exemptions that apply to certain payment transactions.
Read the full list of Queensland Health exemptions to the On-time Payment Policy.
Queensland Treasury
| Exemptions | Reason for exemption |
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Invoices submitted via a bulk account arrangement with the supplier
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An arrangement between the department and a supplier results in invoices being provided over a defined period (e.g. monthly) for charges incurred during that period. |
